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Document Management Instructions

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Document management is the document management center of the entire site, which can perform various operations such as publishing, deleting, recycle bin, draft management, and batch keyword replacement.

Document List

The document list displays all documents. And you can perform various operations on the document list, such as adding new documents, deleting, viewing, editing, bulk deleting, searching and filtering, etc.

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The document list can be filtered by document title, content model, and category to display the content of the document list.

  • After entering the keyword, only documents containing the entered keyword will be listed. The title matching is continuous, which means that for example, if you enter a template tag as a keyword, it will only match documents containing the template tag continuously, and will not automatically split into smaller words to match the search filtering.
  • Content model filtering based on the selected model will only list the documents of that model, for example, if the document model is selected, only the documents of the document model will be listed, and the documents of other models will be hidden.

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  • Category Filtering
    You can only list documents belonging to the current category, as well as all subcategories under the current category.

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The document list can also be set to determine the column content displayed in the list. As shown in the figure:

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Document keyword replacement

On the document list, you can also quickly replace keywords in all documents.

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The keyword pairs to be replaced need to be edited, and the replacement will be executed automatically when the article is published.

The replacement rule supports regular expressions. If you are familiar with regular expressions and cannot meet the replacement needs through ordinary text, you can try using the regular expression rule to complete the replacement.

The regular expression rule is: by{and ends with}end, write the rule code in the middle, such as{[0-9]+}represents matching consecutive numbers.

Built-in rules can be used quickly, including:{邮箱地址}/{日期}/{时间}/{电话号码}/{QQ号}/{微信号}/{网址}

  • Note: Improperly written regular expression rules can easily cause incorrect replacement effects, such as WeChat ID rules, which can also affect the integrity of email addresses and URLs. Please use with caution.


Document Recycle Bin

When you delete an item or delete in bulk, the deleted documents are not immediately physically deleted but are placed in the recycling bin. You can go to the recycling bin to perform operations on the documents in it.The actions supported by the recycle bin include: restoring documents, deleting documents.

Restoring documents will restore the document to the normal document list.

Deleting a document will permanently delete the document and it can no longer be restored.

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Note: The recycle bin is set to retain items for 7 days by default. If no action is taken on the recycle bin within 7 days, the documents will be automatically recycled and deleted by the system.

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